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File sizes and attachments for submissions?

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So...apologies if this is a dumb question. I'll go outside and sit by the barn in shame if it is, after I've gotten an answer.

I have a MG novel. My agent asked me to make a map to go with it, seeing as how specific locations and their relation to each other is fairly important in the book. (Plus, there is a map that comes up in the story.) I have somewhat of an art background, so the drawing part is not so much a worry for me. But I don't know about formatting for submission for stuff like this. I also have another page of graphics (illustrated family tree) to go with the map as front matter. What's the best way to include these? As separate jpg files? Since it's art, the quality needs to be high. But--file sizes! Should I attach smaller copies and then let them know I have larger ones available? What would be the largest file size you'd send?
#1 - September 02, 2016, 11:30 AM

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When I submit files I send them the actual size they would be as I see them in the book, and I just save as a jpg, so they are not going to be big files, a lot of publishers don't have huge email inboxes. If they want to use the image in a published book, they will ask you for file specifics, (for example they used my scans for the KPC galleys and I sent tiffs in CMYK and 400 dpi, but I sent them the originals by courier to be pro scanned for the finished book). But just for subbing, if it's b&w or grayscale 150 dpi is just fine and save as a high quality jpg. (If you used color make sure it's RGB for screen viewing.)
#2 - September 02, 2016, 11:40 AM
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So...if I send the text file and then send the two (shrunken) jpgs with an explanation that they go as front matter, that will look all right?
#3 - September 02, 2016, 12:08 PM

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Is this to send to your agent? Because they might ask you to do it a certain way for subbing to publishers, depending on how they want to present the material.
#4 - September 02, 2016, 12:32 PM
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Yes, it is to my agent.

Maybe she won't send them, and likely she has a special way of sending them. But I guess she has to see them first. I'll ask her, too--just trying not to look stupid in front of her, lol.
#5 - September 02, 2016, 12:44 PM

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then I think it would be fine to send the jpgs along with your text document and just ask her if she'd like it handled in any special way before sending to publishers. The files can be embedded as an image in the Word ms itself, which if it's just at the beginning of the ms might be fine. If you try to insert spots throughout it can throw off formatting. And you might not get a crisp enough image.
#6 - September 02, 2016, 01:03 PM
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KUNG POW CHICKEN 1-4, Scholastic 2014 :chicken

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1. Not a dumb question!

2. So cool that your agent asked you to make a map to go with your book submission!

3. You can make the art into PDFs (in Photoshop, "save as" is where to find the PDF option). A PDF can usually be higher resolution with a smaller file size.

4. Or save as jpgs and make PDFs in Acrobat if you also have that program. If you don't have Photoshop or Acrobat, there are other ways to make PDFs and jpgs, but unfortunately, I don't know how. Hope someone else will jump in with info on other programs.

5. jpgs are good too, if you can't make PDFs.

6. :goodluck
#7 - September 02, 2016, 02:02 PM
« Last Edit: September 02, 2016, 02:04 PM by Stephanie Ruble »
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I hadn't thought of a pdf. That's a great idea.
#8 - September 02, 2016, 02:09 PM

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My agent hasn't liked PDFs as the files are too big to email, and reducing them made the images low quality. But a map might be ok.
#9 - September 02, 2016, 02:12 PM
THIS LITTLE PIGGY (AN OWNER'S MANUAL), Aladdin PIX June 2017 :pigsnort
KUNG POW CHICKEN 1-4, Scholastic 2014 :chicken

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If you have Photoshop, I would make your file the exact size to appear in the book, no lesser than 300dpi and then use the 'save for web and devises option.' You can then reduce the size as needed for emailing and you will still have a file appropriate for print when the book is picked up.

If you have the manuscript set up in Word or InDesign, you can place the map and the image in the file. Word will reduce the image automatically. In InDesign you can export your file as a PDF and choose the quality of compression. This is how I send my agent files with images she wishes to send to publishers.
#10 - September 03, 2016, 12:22 PM
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