Policies

Conference Cancellation/Refund Policy:

Cancellations are accepted in writing only via e-mail to Sara Rutenberg at sararutenberg@scbwi.org

Regular Registration refunds:

Full refund minus $75 administrative fee until Thursday, June 11th except there will be no refund on manuscript  and portfolio consultation fees, as well as intensives,  after May 25.

Thereafter, there is a 50% refund (except for manuscripts or portfolio consultations and intensives for which there are no refunds) until Monday, July 6th. 

After July 6, 2015, refunds will only be given in case of military service or a death in the family.

Blogging & Recording Policy:

By registering for this conference, you acknowledge that audio taping, video-taping and/or transmitting or aiding in any of the foregoing of any part of the conference (including, but not limited to, presentations, individual sessions, and networking events) is prohibited. Additionally, the material in all handouts and presentations is copyrighted and may not be reprinted, blogged, written, orally transmitted, and/or reproduced without written permission of the copyright holder only. If you are found in violation of the above, SCBWI reserves the right to remove you from the conference and bar you from attending future conferences.

While we love when bloggers share thoughts about their overall experience, offer a personal anecdote, and/or briefly talk about something that resonated with them, it is equally important that bloggers not give away that which is not theirs to give. The fair use policy issued by SCBWI above refers to speakers' rights, authors' rights, and illustrators' rights, under any circumstances, and it pertains to the content of our speakers' talks, workshops, and/or handouts. This falls into the category of protecting intellectual property. Again, personal impressions, a quote that is cited, and/or a general overview would be considerate. However, it would be a breach of copyright law to give away a detailed report of a presenter's material. Thank you in advance for taking this policy into account. Your professionalism is greatly appreciated.

Food Policy:

While we make every attempt to accommodate food sensitivities, please understand that we cannot ensure every single participant’s dietary preferences and food sensitivities for every meal.  We ask that if you have serious allergies/sensitivities or strict food preferences that you please bring supplementary food with you.

Anti-Harrassment Policy:

SCBWI is dedicated to providing a harassment-free  experience in its events and activities for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants in any form. Harassment includes offensive verbal comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion,  deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately. SCBWI reserves the right to require anyone not complying with the above to depart from any event at which any such activity has been perpetrated and to bar them from future SCBWI events.