Professional Policies & Conduct

Professional Policies and Conduct


—All attendees must wear their name badge throughout the in-person event. Proper identification is for everyone's safety and security.

—No children under 18 may attend the event nor are they allowed on the premises.

—If you have a disability and require a support person in order to be able to take advantage of some or all of this event, please register AND email illinois-ra2@scbwi.org to ask for assistance in registering your support person. Accessible accommodations are available at Allerton Park & Retreat Center.

—PWID is a weapons-free environment. It is against SCBWI policy to possess firearms or weapons at any of our events.

Blogging & Recording Policy:

Please be advised that by registering for 2024 WORDS IN THE WOODS: Allerton, you acknowledge that audio taping, video-taping and/or transmitting or aiding in any of the foregoing of any part of the conference (including, but not limited to, presentations, individual sessions, and networking events) is prohibited. Additionally, the material in all handouts and presentations is copyrighted and may not be reprinted, blogged, written, orally transmitted, and/or reproduced without written permission of the copyright holder only. If you are found in violation of the above, SCBWI-IL reserves the right to remove you from the conference and bar you from attending future conferences.

While we love when bloggers share thoughts about their overall experience, offer a personal anecdote, and/or briefly talk about something that resonated with them, it is equally important that bloggers not give away that which is not theirs to give. The fair use policy issued by SCBWI-IL above refers to speakers’ rights, authors’ rights, and illustrators’ rights, under any circumstances, and it pertains to the content of our speakers’ talks, workshops, and/or handouts. This falls into the category of protecting intellectual property. Again, personal impressions, a quote that is cited, and/or a general overview would be considerate. However, it would be a breach of copyright law to give away a detailed report of a presenter’s material. Thank you in advance for taking this policy into account. Your professionalism is greatly appreciated.



—By registering for this event, I agree that I have read and will abide by the SCBWI Covid Policy.

—Allerton Park is a smoke-free campus. PWID attendees must refrain from smoking while on campus. 

Anti-Harassment Policy:

The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and has a zero-tolerance policy regarding harassment, intimidation, and discrimination. This includes all harassment, intimidation, and discrimination made on the basis of race, age, sex, gender, gender identity and expression, sexual orientation, national origin, ancestry, disability, medical condition, religion, class, body size, veteran status, marital/domestic partnership status, citizenship or any other marginalized identity. Harassment includes verbal comments, written comments, displayed images, or behaviors such as deliberate intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention, and bullying or coercion of any kind, in particular forcing another to accept your beliefs.

The SCBWI Anti-Harassment Policy applies to all situations of harassment, intimidation, or discrimination at SCBWI programs and activities and is applicable to all SCBWI events and all SCBWI venues, including but not limited to SCBWI events, conferences, meetings, meet-ups, critique groups, and online interactions. Harassment, intimidation, and discrimination at any SCBWI event, any one of the foregoing events, or on-line is prohibited.

 Please click here for the entire policy on the SCBWI website.


Photo Policy:

Attendance at this event constitutes permission for your photograph or video to be taken at the event and used for SCBWI purposes. Pease be aware that attendees may be photographing and posting on social media at this event, so it is the responsibility of the individual to monitor their inclusion in photos. 


Food Policy:

Catered meals and packaged snacks will be provided along with beverages. We will make every effort to accommodate food allergies and sensitivities, We ask that if you have serious allergies/sensitivities or strict food preferences that you please bring supplementary food with you. No refunds will be afforded attendees with these concerns.


Professional Conduct & Policies

—Professional and courteous conduct expected.

—Do not try to submit work at the conference. Our faculty have agreed to accept submissions from attendees that conform to their guidelines after the conference. 

—Questions in group sessions should always be of general interest and not specific to your particular manuscript/illustration. More specific questions can be asked during downtimes.

—Be courteous to the faculty–they are scheduled for the entire day and may need to excuse themselves or take a needed breather.

—Be courteous to your fellow attendees.


Cancellation Policy:

—There is a $100 cancellation fee on all attendance refunds.

—Registration is nontransferable. 

—Refunds only apply to the registration fee. There are no refunds for optional written critiques.

—There will be no refunds issued after May 2.

—After May 2, refunds are given at the discretion of the Reginal Advisor in cases of a death in the family, hospitalization, or military deployment.

QUESTIONS?: Email Deborah Topolski, Co-RA