Pocono & the Three Bears 2026: Housing & Meals

Retreat accommodations are an additional cost and must be purchased separately through the Highlights Foundation.

Once you register for the retreat, the link to pay for your housing (full weekend retreat) or meal plan (Saturday-only participants) will be located under "More information" in your scbwi.org My Events feed.

When should I book my housing?

As housing is first come first served, we highly recommend booking housing on the same day as registering for the retreat. Eastern PA SCBWI cannot guarantee housing at The Highlights Foundation. If rooms are sold out, there are other options for housing nearby, and off-campus attendees will be able to join us for meals with a full-weekend meal plan purchase. Eastern PA SCBWI has reserved the full campus of The Highlights Foundation for this event; however, The Highlights Foundation reserves the right to release any rooms not reserved 45 days prior to the retreat (Tuesday, March 10, 2026). After that date, Eastern PA SCBWI will not be able to hold any remaining unreserved rooms for retreat participants, and housing on campus may not be guaranteed.

What if I would like to book a double occupancy?

• Note: A LIMITED NUMBER of double-occupancy rooms are available.
• We will NOT be assigning roommates.
• Those interested in a double occupancy MUST arrange their own roommate PRIOR to registering.
• Both roommates MUST name their chosen roommate when registering for accommodations with the Highlights Foundation to be eligible for a double occupancy.

When should I book my meal plan?

Saturday-only participants will need to purchase a meal plan for the day, which includes breakfast, lunch, and dinner. As the kitchen staff relies on participant numbers and up-to-date information on any participant dietary accommodations as they prepare for our retreat, please plan to book your meal plan as soon after registering as possible.