Frequently asked questions
Got questions about SCBWI and creating children's books? Find clear answers to the most frequently asked questions.
Virtual Summer Conference 2025 FAQ
When can I register?
Registration will open on May 13, 2025 at 10am PACIFIC time.
I am registered for the conference. How do I add a consultation, the Illustrators Intensive or the Portfolio Showcase to my registration?
Make sure you are logged on to the site. Go to the conference landing page and hit the Register button. The registration form will show you everything you are already registered for and allow you to add a consultation, the Illustrators Intensive and the Portfolio Showcase as long as there is space available.
How do I change which breakout session I've registered for?
Go to your MEMBER HOME and click on the EVENTS icon. Scroll down to the session you'd like to change. Click the 3 dots in the corner and click on "unregister selection." Return to the conference registration page to make your new selection. Please watch this video for a walkthrough: https://www.youtube.com/watch?v=NuWkkrmEHnc (instructions on changing a breakout are in the middle of the video).
How do I apply for one of the conference scholarships?
Click on your MEMBER HOME. Click the AWARDS icon at the top and then scroll down to find the box for the scholarship you want to apply for. Click on the SUBMIT button.
How can I submit my work to conference faculty?
Due to the large number of conference attendees, we cannot provide submission guidelines for conference faculty. That said, sometimes agents or editors will provide them during their sessions. The conference is an excellent opportunity to hear from children’s book editors and agents and get clear on the types of books they represent. If you feel an agent or editor is a good match for your manuscript or artwork, you may research their submission guidelines and query them if they are open to unsolicited submissions.
How will I get my Zoom links to the Virtual Conference?
Links to all your virtual sessions will be accessible by clicking the EVENTS icon on your MEMBER HOME page. The links will be under Meeting Info buttons. Please watch this video for a walkthrough: https://www.youtube.com/watch?v=NuWkkrmEHnc
I have to miss all or part of the VIRTUAL conference. Where and when can I watch the recordings?
Video recordings will be available to view approximately one week after the virtual conference ends. You can access the recordings under MEMBER HOME > RESOURCES. Attendees will have access to the videos through September 12, 2025.
What is your refund policy?
Full refunds (minus a $70 cancellation fee and a $5 processing fee) are given up until July 20, 2025. To request a refund, please email: [email protected]. No refunds are given after that date. There are no refunds for one-on-one consultations or for the Portfolio Showcase once judging has begun.
I have additional questions.
Email: [email protected]
How do I upload my art to the Portfolio Showcase?
Click on MEMBER HOME. Click on the AWARDS icon. Scroll down to the Portfolio Showcase box and click submit.