Frequently asked questions

Find some of the most commonly asked questions here.

Virtual Summer Conference 2024 FAQ

Is registration open?

Registration opens on Tuesday, May 21st at 10am PACIFIC Time. Those who register BEFORE June 21st will receive a special early bird discount of $20 off.

How do I add a pitch roundtable, a consultation or the portfolio showcase to my registration for the conference?

Make sure you are logged on to the site. Go the conference landing page and hit the Register button. The registration form will show you everything you are already registered for and allow you add the portfolio showcase, a pitch roundtable or a consultation. After selecting the sessions you want to add, you will then be directed to the payment page.

How do I switch which breakout session I've registered for?

Go to your Member Home and click on the Events icon. Scroll down to the session you'd like to change. Click the 3 dots in the corner and click on "unregister selection." Return to the conference registration page to make your new selection. Please watch this video for a walkthrough: https://www.youtube.com/watch?v=NuWkkrmEHnc

How do I apply for one of the conference scholarships?

Click on your MEMBER HOME. Click the AWARDS icon at the top and then scroll down to find the box for the scholarship you want to apply for. Click on the SUBMIT button.

How do I upload my art to the Portfolio Showcase?

Click on MEMBER HOME. Click on the AWARDS icon. Scroll down to the Portfolio Showcase box and click submit.

How can I submit my work to conference faculty?

Attendees who register for the pitch roundtables will be able to pitch their work to an agent or editor. If an agent or editor is interested in reading a manuscript they may request it. Due to the large number of conference attendees, we cannot provide submission guidelines for the main conference faculty. That said, sometimes agents or editors will provide them during their sessions. The conference is an excellent opportunity to hear from children’s book editors and agents and get clear on the types of books they represent. If you feel an agent or editor is a good match for your manuscript or artwork, you may research their submission guidelines and query them if they are open to unsolicited submissions.

What is your refund policy?

Full refunds (minus a $70 cancellation fee and a $5 processing fee) are given up until July 15, 2024. To request a refund, please email: support@scbwi.zendesk.com There are no refunds for the Portfolio Showcase, Pitch Roundtables, or one-on-one consultations.

What other policies apply to the Winter Conference?

Click below to read all of SCBWI's policies.

How will I get my Zoom links to the Virtual Conference?

Links to all your virtual sessions will be accessible by clicking the Events icon on your Member Home page. The links will be under Meeting Info buttons. Please watch this video for a walkthrough: https://www.youtube.com/watch?v=NuWkkrmEHnc

I have to miss all or part of the VIRTUAL conference. Where and when can I watch the recordings?

Video recordings will be available to view 48 hours after they end. You can access the recordings under MEMBER HOME > RESOURCES. Attendees will have access to the videos of the keynotes, panels, and ALL 36 breakout sessions until September 10, 2024.

I have additional questions.

Email: conference@scbwi.org