Did you know that Houston SCBWI is completely run by volunteers?
In order to offer–and expand–our chapter’s programming, we need members who are willing to step up and fill key volunteer positions. If you’re interested in donating your time and talents to our chapter, please read the following descriptions of currently open positions. You can apply by filling out a short questionnaire.
Please Note:
-Volunteer positions are open to members of Houston SCBWI
-Selections will be made by the Regional Team
-All volunteers report directly to the Co-Regional Advisors and must sign and abide by a Volunteer Agreement
Please direct any questions to our chapter’s Co-Regional Advisors, Meghan Senkel and Kaye Marc-Charles. Thank you for your interest and for supporting Houston SCBWI!
Positions will remain open until filled. (Must be a premium or student member to apply)
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Event Webmaster & Ticketing Manager
Description:
This position is critical to the success of the chapter’s in-person and online events, as it develops event-specific webpages for large events, like conferences, and manages the backend ticketing system to ensure a smooth registration process for events which can exceed 200 attendees.
Position Duties:
-Creates web pages for paid events like conferences and webinars
-Sets up and manages event tickets, from creation through event registration
-Manages and troubleshoots event ticketing (communicates with the Regional Team regarding ticketing status and any issues any payment, registration, and website issues that may occur during registration.
The ideal candidate is a self starter who’s detail-focused. Web savvy Jack-of-Many-Trades. Must have experience with HTML, WordPress, and the Google Suite of online documents. Pluses include: patience for a sometimes unwieldy website.
Anticipated Time Requirement:
Needed only in the weeks prior to events. The largest time commitment is typically before and during open conference registration with creation & setup of conference-related webpages and regular monitoring of tickets and troubleshooting issues done throughout the 8-6 weeks prior to open registration.
*Our former webmaster will be available to provide training and answer questions.*
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Membership Coordinator
Description:
This position represents our chapter’s welcome (and sometimes farewell) committee and will be the first point of contact for many of the chapter’s new members. In addition, this position calls for the management and upkeep of member rosters and the hosting of several member events per year.
Position Duties:
-Welcomes new members using an email template
-Sends renewal reminder emails to expiring members
-Follows up via email with lapsed members reminding them to join or encouraging them to rejoin
-Updates and maintains member access to members-only chapter offerings
-Plans one free event for members per year
-Plans and executes a minimum of two new member orientations/socials per year
-Collects recent member success stories to share on chapter website
The ideal candidate is a self-starter who’s people-oriented and detail-focused. Must be comfortable with email and the Google Suite of online documents and Google Drive storage. Pluses include: an outgoing and welcoming attitude.
Anticipated Time Requirement:
Time commitment is anticipated to be 2-4 hours monthly, plus the occasional 4-6 hours to set up and participate in members only events.
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PAL (Published and Listed) Coordinator
Description:
This position functions as liaison between the Regional Team and the chapter’s PAL members in order to better serve those members through events, promotion, items of interest, and more! This position is open to PAL members only.
Position Duties:
-Collects PAL member success stories (both author and illustrator) and/or interviews for publication on chapter website, social media, and in the newsletter
-Plans and executes 1-2 events per year, exclusive to PAL members
-Manages & updates the Speakers Bureau section of the website
-Works with the Regional Team to develop other PAL-specific programming and/or benefits (ie: semiannual PAL-only newsletter, regular PAL-related newsletter column, etc…)
-Coordinates with General Webmaster to make sure PAL member events are on the chapter calendar
-Posts PAL-related information and events to the groups.io listserv
The ideal candidate is a current member with PAL status, who is people-oriented and a self starter. Must be comfortable with email and the Google Suite of online documents and Google Drive storage.
Anticipated Time Requirement:
Time commitment is anticipated to be 2-4 hours monthly, plus the occasional 4-6 hours to set up and participate in PAL-only events.
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General Webmaster & Newsletter Editor (This position has been broken into 2 different volunteers)
Description:
This critical position is responsible for maintaining and updating all non-conference/large event webpages on the chapter website, including the chapters online event calendar. In addition,this position also edits the chapter newsletter with recent items of interest from member news to upcoming events, and more!
Position Duties:
-Creates and updates new and existing web pages, plus other basic webmaster duties
-Creates events on our website’s calendar (monthly meetings, webinars, conferences, member’s book- & illustration-related events, etc…)
-Creates & edits images for the website marquee and for use within the newsletter
-Collects member good news and items of interest for placement into an existing newsletter template
-Coordinates with the Co-RAs on regular columns (Hello! & Folk Wisdom) prior to sending the newsletter
The ideal candidate is a self starter who’s detail-focused. Web savvy Jack-of-Many-Trades. Must have experience with HTML, Wordpress, Photoshop, and the Google Suite of online documents. Pluses include: patience for a sometimes unwieldy website.
Anticipated Time Requirement:
The newsletter and website are sent/updated monthly. Anticipated time is 4-6 hours per month, on average.
*Our former webmaster will be available to provide training and answer questions.*